PRIVACY POLICY

Last updated: January, 2026

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This Privacy Policy explains how SAILING FLAVORS S.R.L. (“we”, “us”, or “our”) collects, uses, stores, and protects personal data when you interact with our website and services.

We are committed to processing personal data transparently and in accordance with the EU General Data Protection Regulation (GDPR) and applicable Romanian data protection laws.

If you do not agree with this Privacy Policy, please do not use our website or submit personal data through our services.

 

1. DATA CONTROLLER

Company name: SAILING FLAVORS S.R.L.

Registered office: Ploiești, Prahova County, Romania

Email: office@sailingflavors.com

SAILING FLAVORS S.R.L. acts as the data controller for all personal data processed through this website.

 

2. PERSONAL DATA WE COLLECT

2.1 Data you provide directly

We collect personal data that you voluntarily provide when you contact us, submit a booking request, or subscribe to our newsletter.

This may include:

• Full name

• Email address

• Phone number

• Information included in your message or inquiry

We do not require user account creation and do not knowingly collect special categories of personal data, such as health data, biometric data, religious beliefs, or ethnic origin.

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2.2 Data collected automatically

When you visit our website, limited technical data may be collected automatically to ensure proper functionality and security, such as:

• IP address

• Browser type and version

• Device type

• Date and time of access

This data does not allow us to directly identify you and is used solely for technical and security purposes.

 

3. PURPOSES OF PROCESSING

We process personal data strictly for the following purposes:

• To respond to inquiries and booking requests

• To communicate with you regarding our services

• To manage pre-contractual steps and prepare contractual arrangements

• To send newsletters and marketing communications (only where consent has been provided)

• To comply with legal, accounting, and regulatory obligations

• To ensure website security and proper technical operation

 

4. LEGAL BASIS FOR PROCESSING

Personal data is processed only where a valid legal basis exists under GDPR, including:

Performance of a contract or pre-contractual measures (Article 6(1)(b) GDPR)

Consent (Article 6(1)(a) GDPR), for newsletters and marketing communications

Legal obligation (Article 6(1)(c) GDPR), including accounting and tax requirements

Legitimate interest (Article 6(1)(f) GDPR), limited to communication management and website security

You may withdraw your consent at any time by using the unsubscribe link in our emails or by contacting us directly.

 

5. NEWSLETTER AND MARKETING COMMUNICATIONS

If you choose to subscribe to our newsletter, we will process your email address solely to send information about our services, offers, and sailing experiences.

You may unsubscribe at any time by clicking the unsubscribe link included in each newsletter or by contacting us at office@sailingflavors.com

 

6. DATA SHARING AND PROCESSORS

We do not sell or rent personal data.

Personal data may be shared only with trusted third-party service providers acting as data processors, including:

• Website hosting and website builder platforms

• Form management and data storage services

• Email and newsletter service providers

• IT, legal, and accounting service providers, where required by law

All processors act under contractual obligations to ensure GDPR-compliant data protection.

 

7. INTERNATIONAL DATA TRANSFERS

Some service providers, including website hosting and email service platforms, may process personal data outside the European Economic Area (EEA).

Where such transfers occur, they are carried out based on appropriate safeguards, including:

Standard Contractual Clauses (SCCs) approved by the European Commission, or

Adequacy decisions issued by the European Commission

 

8. DATA RETENTION

Personal data is retained only for as long as necessary for the purposes for which it was collected or as required by applicable law:

Contractual, billing, and accounting data: retained in accordance with Romanian legal requirements

Newsletter subscription data: retained until consent is withdrawn

 

9. DATA SECURITY

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or disclosure.

While we take reasonable steps to safeguard personal data, no method of transmission over the internet or electronic storage is entirely secure, and absolute security cannot be guaranteed.

 

10. DATA SUBJECT RIGHTS

Under GDPR, you have the following rights:

• Right of access

• Right to rectification

• Right to erasure (where legally applicable)

• Right to restriction of processing

• Right to data portability

• Right to object to processing

• Right to withdraw consent at any time

To exercise your rights, please contact us. You also have the right to lodge a complaint with the competent data protection authority.

 

11. DATA FROM MINORS

Our services are not intended for individuals under the age of 18.

We do not knowingly collect personal data from minors.

 

12. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time to reflect legal or operational changes.

Any updates will be published on this page with a revised “Last updated” date. 

For any questions regarding this Privacy Policy or the processing of personal data, please contact:

office@sailingflavors.com